The University Grants Commission (UGC) has mandated a minimum of
75% attendance in each paper to be eligible to write the End Semester
Examinations (ESE). The College strictly adheres to this norm. There is no
provision for condonation of attendance in the UGC act.
Ÿ The attendance for the students of the first semester is calculated
from the date of joining the College.
Ÿ Any student who has a shortage in this requirement will not be allowed
to write any of the End Semester Examinations. Classes are to be attended
from the first hour. Frequent first hour absenteeism may invite disciplinary
actions.
Ÿ All leaves must be obtained with prior permission from the Class
Mentor or Head of the Department. The Class Mentor may grant leaves for
a maximum of two days; however, such leaves will not qualify for
attendance regularization. Students are required to manage regular leave
needs for illness, family events, and emergencies without impacting the 75
percent attendance requirement mandated by the affiliating university
and the University Grants Commission (UGC).
Ÿ For leaves exceeding two days, prior permission must be obtained
from the Head of the Department. These leaves will not be considered for
attendance regularization. The Class Mentor or the Head of the
Department reserves the right to reject leave applications if they are not
convinced of the genuineness or necessity of the request.
Ÿ Students participating in college sports, NCC, NSS, cultural events, or
other extracurricular activities must obtain prior permission from the Vice
Principal before taking leave. Permission should be requested by
submitting a letter to the Vice Principal, duly recommended and forwarded
by the respective club or center coordinators. Upon completion of the
event, students are required to fill out the record of absence form and
submit it, along with the original permission letter, to the Vice Principal
through the respective coordinators within three working days. It is the
responsibility of the concerned students to provide the necessary
documentary evidence for their absence to the respective coordinators or
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Heads of the Department and ensure that their attendance is regularized
on the institutional ERP (Linways).
Ÿ Attendance for sports will not be approved if students play for clubs
other than the state or central government federations.
Ÿ No attendance will be recorded for students participating in Certificate
Courses (conducted outside regular class hours) or taking Makeup Tests.
Ÿ Attendance regularization will only be considered for cases of
hospitalization exceeding two days, provided valid documentation is
submitted. Students who have been hospitalized for more than two days
and require attendance regularization must submit a written request to the
Head of the Department. This request must be accompanied by a medical
certificate or hospital discharge summary. The application must be
submitted within two working days after the student resumes attending
classes; any documents submitted after this deadline will not be accepted
for attendance regularization. The Heads of Departments are responsible
for maintaining a record of these requests and will present them in a
meeting with the Principal and Vice Principal towards the end of the
semester. This meeting will assess the candidates' eligibility to appear for
the End Semester Examination (ESE). Students who have submitted
hospitalization documentation must have a minimum of 65% attendance
at the time of this meeting to be considered for attendance regularization.
Each case will be individually reviewed, and decisions will be made
accordingly.
Ÿ Students who have less than 75% attendance in any subject are
required to meet with their mentors along with their parents during the
parents meet held around the middle of the semester.
Ÿ Any prolonged or serious illness, hospitalization, or medically advised
rest must be reported in writing to the Vice Principal and the Head of the
Department within 7 working days after taking leave.
Ÿ The request for attendance shall be rejected if the documents
submitted are not genuine. In each semester, the maximum percentage of
attendance that the institution may regularize for hospitalization is 10%.
All the other leave requirements for illness, family events and emergencies
will have to be met by students outside the 75 percent attendance
requirement stipulated by the affiliating university and UGC.
Ÿ The students, parents and guardians are provided access to the
institutional ERP (Linways) to regularly monitor the attendance records.
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Any discrepancy in the attendance entry must be submitted in writing to
the Head of the Department at least three weeks prior to the
commencement of the End Semester Examinations. Any complaint
regarding class attendance after this deadline will not be entertained. The
attendance report is presented to the students at the end of every month.
Ÿ After the final attendance list is prepared at the end of each semester,
no request for alteration of attendance will be considered favorably.
Ÿ Each paper will have a maximum of 5 marks for attendance as per the
table below:
Attendance (%) Marks
90-100 05
85-89.99 04
80-84.99 03
75-79.99 02
0-74.99 00
EVALUATION SYSTEM